About
Staffbridge Recruitment Agency is a professional recruitment and talent solutions firm supporting businesses with efficient hiring and workforce management. Staffbridge operates in a fast-paced, client-focused environment and values organization, reliability, and proactive support.
Job Description
Staffbridge Recruitment Agency is seeking a highly organised and proactive Administrative Assistant / Office Manager to support daily operations and client-facing activities in a fully remote capacity.
The successful candidate will play a key role in office coordination, communication management, and administrative support, ensuring smooth internal operations and excellent service delivery to clients and partners.
Key Responsibilities
- Manage calendars and inboxes, including scheduling, follow-ups, and time zone coordination
- Communicate professionally with clients and partners via email and phone
- Support meetings by preparing agendas, taking notes, and tracking action items
- Coordinate office operations including vendors, supplies, equipment, and basic facilities needs
- Provide administrative support for client documentation (NDAs, SOWs, document filing, e-signatures)
- Track deadlines, send reminders, and manage simple task or project trackers
- Handle travel and expense coordination, including bookings, receipts, and reimbursements
- Support basic finance tasks such as invoice follow-ups, timesheets, and coordination with accountants
- Use collaboration tools to support remote workflows and team coordination
- Create simple visuals or posters using tools like Canva when required
Qualifications & Requirements
- Bachelor’s degree in Business Administration, Office Management, or a related field
- Relevant administrative or office management certifications are an added advantage
- Strong working knowledge of Microsoft 365 and Google Workspace
- Experience using collaboration tools such as Teams, Zoom, Asana, Trello, or ClickUp
- Ability to manage multiple priorities and deadlines efficiently
Soft Skills & Work Style
- Highly proactive, resourceful, and able to work independently
- Strong sense of ownership with consistent follow-through
- Excellentorganisationall and time-management skills
- Clear, professional communicator with sound judgment
- Detail-oriented, discreet, and trustworthy with confidential information
- Client-friendly, responsive, and collaborative
- Adaptable and comfortable working in a fast-changing remote environment
How to Apply
Interested applicants should apply by clicking the APPLY NOW button.