About NEWS
IBT Media is currently hiring a Virtual Office Manager (Administrative Assistant) to handle front-desk duties and core administrative tasks remotely, with the possibility of working onsite in New York in the future.
Job Description
This is a contract-based, remote position suitable for a proactive and detail-oriented professional skilled in virtual office management, scheduling, and vendor coordination.
Key Responsibilities:
- Assist with calendar management and scheduling for executives and staff (using Google Calendar).
- Support the Finance Director with data collection and report preparation.
- Manage and publish job ads across both internal and external platforms.
- Act as the main point of contact for building management and service vendors.
- Coordinate office maintenance tasks, repairs, and upgrades.
- Negotiate vendor contracts, track the office budget, and process invoices and expenses.
- Liaise with service providers such as telecommunication and utility companies (e.g., Verizon, Con Edison).
- Perform other administrative duties as assigned.