About
The International Institute of Tropical Agriculture (IITA) is a nonprofit agricultural research organization established in 1967 and dedicated to reducing poverty, improving food security, and promoting sustainable agriculture across Africa. IITA operates in a multicultural and research-driven environment and offers employees opportunities for professional growth, competitive benefits, and a conducive work environment.
Job Description
The Administrative Assistant will provide administrative and operational support to the unit, ensuring efficient coordination of records, inventory, procurement, travel logistics, and laboratory administrative processes.
Key Responsibilities
- Provide administrative and secretarial support to the unit.
- Schedule meetings, prepare agendas, take minutes, and track action points.
- Maintain calendars, filing systems, and administrative records.
- Handle confidential information professionally.
- Support inventory management and stock monitoring.
- Process procurement requests, travel advances, and retirement documentation.
- Track Oracle system requests and approvals.
- Coordinate workshops, meetings, and travel logistics.
- Maintain laboratory administrative records and operational trackers.
- Support onboarding and orientation for interns and temporary staff.
- Maintain records related to equipment servicing and maintenance schedules.
- Prepare routine administrative reports and status updates.
- Perform other duties assigned by the supervisor.
Qualifications & Requirements
- Bachelor’s Degree in Business Administration, Office Management, Public Administration, or related discipline.
- Minimum of two (2) years’ relevant work experience in a structured organization.
- Previous experience in a laboratory, research, technical, or international development environment is an added advantage.
- Experience maintaining filing systems, trackers, and administrative records.
- Knowledge of ERP systems such as Oracle is an added advantage.
- Strong proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook.
- Excellent written and verbal communication skills.
- Ability to manage multiple tasks and deadlines efficiently.
- High level of accuracy and attention to detail.
- Ability to handle confidential information with professionalism.
- Strong organizational and follow-up skills.
How to Apply
Interested applicants should apply by clicking the APPLY NOW button