About
Roundsquare Integrated Services Limited provides human capital and organisational performance solutions, helping businesses establish, outsource, and improve essential human resource functions. For this opportunity, the company is recruiting on behalf of a reputable travel management and destination services organisation with operations covering ticketing, visa assistance, holiday packages, protocol services, corporate travel, and customer service.
Job Description
Roundsquare Integrated Services Limited is seeking a highly organised, proactive, discreet, and technology-savvy Executive Assistant to the Managing Director/CEO.
The successful candidate will provide high-level administrative and executive support, including calendar management, meeting coordination, correspondence, documentation, follow-up, travel arrangements, and digital office administration. The role requires excellent communication skills, strong attention to detail, sound professional judgement, and the ability to handle sensitive information confidentially.
Key Responsibilities
- Manage the MD/CEO’s calendar, appointments, meetings, and daily schedule.
- Coordinate internal and external meetings and engagements.
- Prepare meeting agendas, briefing materials, reminders, minutes, and action points.
- Monitor follow-up actions and ensure pending assignments are tracked to completion.
- Draft, edit, format, and proofread emails, letters, reports, memos, and presentations.
- Screen and prioritise calls, emails, messages, and requests requiring executive attention.
- Maintain organised physical and digital records, correspondence, and confidential documents.
- Follow up with employees, clients, vendors, and other stakeholders on assigned matters.
- Assist with executive travel, protocol, and logistics arrangements.
- Utilise office productivity tools, digital calendars, virtual meeting platforms, and task-management systems.
- Maintain confidentiality when handling sensitive business, employee, client, and management information.
Qualifications & Requirements
- Bachelor’s degree or HND in Business Administration, Secretarial Administration, Office Management, Mass Communication, English, Humanities, Social Sciences, or a related discipline.
- 3–5 years of relevant experience as an Executive Assistant, Personal Assistant, Administrative Officer, Office Manager, Executive Secretary, or in a similar position.
- Previous experience supporting a CEO, Managing Director, Executive Director, or other senior executive is an advantage.
- Excellent written and verbal communication skills.
- Strong organisational, scheduling, documentation, and follow-up abilities.
- Proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint.
- Familiarity with Google Workspace, including Gmail, Google Calendar, Docs, Sheets, and Drive.
- Ability to work with Zoom, Google Meet, Microsoft Teams, or similar virtual meeting platforms.
- Familiarity with task-management platforms such as Trello, Asana, Monday.com, or Notion is an advantage.
- High level of confidentiality, discretion, and professional judgement.
- Strong attention to detail and ability to manage multiple priorities.
- Ability to remain calm and effective in a fast-paced work environment.
- Proactive approach to problem-solving and task management.
How to Apply
Interested and qualified candidates should send their CV to recruitment@roundsquare.com.ng using “Executive Assistant to the MD/CEO” as the subject of the email.