About
United Nations is a global organization comprising 193 Member States, dedicated to promoting international cooperation, peace, sustainable development, human rights, and humanitarian assistance. Through its various agencies and programs, the United Nations works to address global challenges and support development initiatives worldwide.
Job Description
The United Nations is seeking a highly organized and professional Executive Assistant to support the Resident Coordinator (RC) Office in Abuja. The successful candidate will provide executive, administrative, communication, and coordination support to ensure the smooth operation of the RC Front Office and effective engagement with stakeholders, government agencies, diplomatic missions, and UN entities.
Key Responsibilities
Executive and Administrative Support
- Manage the Resident Coordinator’s calendar, appointments, meetings, and official engagements
- Coordinate logistics and protocol arrangements for meetings, missions, and events
- Prepare briefing materials, background documents, and meeting notes
- Draft official correspondence, meeting minutes, note verbales, and reports
- Manage travel arrangements, flight bookings, travel requests, and mission logistics
- Maintain contact databases of government officials, diplomatic corps, UN agencies, and key stakeholders
- Support the organization of official visits and high-level events
Communications and Coordination
- Maintain digital and physical filing systems, including confidential records
- Screen incoming calls, emails, and correspondence
- Coordinate communication and scheduling for UN coordination meetings
- Provide administrative support for UN events, commemorations, and public engagements
- Monitor deadlines, commitments, and follow-up actions across the office
General Administration
- Support administrative operations relating to finance, contracts, procurement, and human resources
- Assist with documentation, visa processing, travel arrangements, accommodation, and relocation support
- Collect, analyze, and present operational data and reports
- Assist in preparing presentations, information materials, brochures, and web content
- Support knowledge management and information-sharing activities
- Perform other duties as assigned by management
Qualifications & Requirements
Educational Qualifications
- Minimum of a High School Diploma or equivalent qualification
Preferred Qualifications
- Bachelor’s Degree or higher qualification in:
- Business Administration
- Office Management
- Communication
- Related disciplines
Professional Competencies
Professionalism
- Strong administrative and organizational abilities
- Knowledge of budgeting, human resources, and database management
- Ability to interpret and apply administrative policies and procedures
- Excellent analytical and data interpretation skills
- Commitment to professionalism, accountability, and gender equality
Planning and Organization
- Strong project planning and prioritization skills
- Ability to manage multiple assignments simultaneously
- Effective time management and deadline management skills
- Ability to anticipate challenges and proactively develop solutions
Client Orientation
- Strong stakeholder engagement and relationship management skills
- Ability to understand client needs and provide effective support
- Excellent customer service and communication skills
- Capacity to maintain productive professional relationships
How to Apply
Interested applicants should apply by clicking the APPLY NOW button